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Huber Heights City Schools

Department of Health Services

Last Updated: 4/7/2021 6:29 PM

Welcome to the Department of Health Services! On our website, you will find all the information pertaining to your students health services available. If you are unable to obtain the information you are looking for, you may contact Public Health Dayton and Montgomery County at (937) 225-4550.

If you wish to speak to one of our nurses regarding your child's medical needs please call (937)237-6300.

Raylaine Butler RN  ext: 81301
Victoria Sesslar RN ext: 81302
Kelly Garrett RN   ext: 81303

Coronavirus Health Service Updates: 


Please remember to keep ill children home from school. It is important that students and staff that have the following symptoms remain at home and call a medical provider. ( new cough, fever, new onset of headache, sore throat, vomiting/diarrhea, abdominal pain, loss of taste or smell). Students exhibiting these symptoms at school will need to go home. Please provide your childs school with updated contact information and backup contacts in case they become ill and need to go home.

                                                 Quarantine Guidelines


                                                    Isolation Guidelines

/userfiles/551/my files/phdmc guidance for isolation (1).pdf?id=11436



How to help children understand the Coronavirus

Keep explanations age appropriate

  • Early elementary school children: brief, simple and factual  information is best. Reassure them that their schools and homes are safe and that adults are there to help keep them healthy and to take care of them if they do get sick. 
  • Upper elementary and early middle school children will be more vocal in asking questions about whether they truly are safe and what will happen if COVID-19 comes to their school or community. They may be more susceptible to rumors and beliefs that create fear. Talk to them about how they feel and give them factual information.
  • Upper middle school and high school students are able to discuss the issue in a more in-depth fashion and can be referred directly to appropriate sources of COVID-19 facts. Having such knowledge can help them feel a sense of control.

·        For those of you serving younger children, guidance is available from Zero to Three with tips for parents talking about coronavirus with their children:

·        Talking with children about Coronavirus Disease 2019: Messages for parents, school staff, and others working with children:

Resources for Coronavirus19

·        Printable prevention checklist:

·        Checklist for Teachers and Parents:

Fact sheets about Covid19

Keeping Workplaces, Homes, Schools or Commercial Establishments Safe: Printable document


       Free Helpful Resources from Learning Heroes (also available in Spanish):

o  The Readiness Check:

o  Learning Hero Roadmap:



Admission Requirements 

Physical examinations are required for all students entering new to the school system at the pre-school level. Physical examinations are required yearly for all students enrolled in pre-school age programs. Children who do not meet this requirement will not be admitted to school unless they present proof of a confirmed doctor's appointment for the physical to be completed. If proof of the physical examination is not submitted within twenty (20) days after the date of examination, the student will be excluded from school. Parents should always be encouraged to complete all health requirements prior to the student's first day of school.

Approved by Board:   April 9, 1981
Adopted by Board:     January 14, 1993



School personnel will take every precaution to avoid accident or injury to the students. The principal will be notified immediately when a serious accident occurs. Parents will be notified of any serious accident, especially bumps or blows to the head.

An injured student will be taken to the school clinic if the nurse or clinic assistant is on duty. If the clinic is not staffed, the injured student will be taken to the school office.

School officials will follow the instructions listed on the student’s Emergency Medical Information Form. This form will be sent home in the school packet at the beginning of the school year and will remain on file for the duration of the school year. If any changes occur on this form, please inform the school office immediately. It may make a difference if your child should be ill or injured. A sample copy of the Student Emergency Information Form can be found on the website.


Chronic, Serious, or Altering Medical Conditions

If there should be a condition that meets these standards, it will be dealt with by the faculty and staff of Huber Heights City Schools, the parents, and any other relevant medical experts. A conference is the usual process. Call the school for more information.



In case of illness, the student will be given a clinic pass and sent directly to the clinic or office. The parent will be notified if the student is too ill to remain at school. If the parent cannot be contacted, the relative or neighbor listed on the Emergency Medical Information will be contacted.



Students attending school must comply with all federal, state, and local immunization and health examination requirements. Parents are to provide the schools with evidence of the dates that students were properly immunized against diphtheria, pertussis, poliomyelitis, hepatitis B, rubeola, rubella, mumps and vericella. Pre-school students must also present evidence of the dates they received haemophilis B (HIB).

Evidence of immunization is required at the time of enrollment in school. If all immunizations are not completed, then written evidence that the student is in the process of receiving such immunization and that it will be completed within 14 days of entering school is required prior to enrollment. Students failing to be properly immunized may be excluded from school attendance.

If federal, state, or local requirements permit it, a student may be exempted from one or more of the immunizations by submitting a written statement from a doctor stating that the required immunization threatens the health and welfare of the student or by the parent completing an immunization objective form and agreeing to comply with the condition under which the exemption is granted.


Medical Conditions 

Please keep the staff and school nurse updated and aware of any medical conditions that may manifest themselves during the school year/day (i.e., food allergies, allergies, asthma, Epi-pen, seizures, diabetes, breathing treatments, other treatment, etc.)

In conjunction with medical conditions, please notify the clinic assistant and school secretaries on updated address changes, phone number changes, and emergency contact number changes in order for parent(s) and/or guardian(s) to be properly notified of a student illness or emergency.

*Epi-pen, inhalers, and other medication forms, along with the medication given must be at school by the first day of school.



Medication administration is discouraged during school hours. However, any student who must take medication during the day must adhere to the following procedures:

  1. Request for Medication Administration Form signed by the parent/guardian and physician and medication to be administered must be presented to the school’s main office before the start of the day.
  2. Medication must be in the prescription original container, labeled with student’s name, medication name, frequency of administration, dosage, and prescribing physician name.
  3. Medication brought to school must be secured (locked) and dispensed by an administrator, certified personnel, or designee.
  4. Each dose administered will be recorded on the medication log with date and initial of person dispensing that dose.
  5. Student is responsible to report to the main office for his/her medication